This Job Applicant Privacy Policy (“Policy”) describes how Ember Technologies, Inc. (“Ember”, “we”, “us” and “our”) collects, uses, and discloses “personal information” as defined under California law.  

  1. Types of Personal Information We Handle

    We collect, store, and use various types of personal information through the application and recruitment process. We collect such information either directly from you or (where applicable) from another person or entity, such as an employment agency or consultancy, background check provider, or other referral sources.  This information includes:

    • Identification and contact information, and related identifierssuch as full name, date and place of birth, citizenship, home and business addresses, telephone numbers, and email addresses.
    • Professional or employment-related information, including:
      • Recruitment, employment, or engagement informationsuch as application forms and information included in a resume, cover letter, or otherwise provided through any application or engagement process; and copies of identification documents, such as driver’s licenses; and background screening results and references.
      • Career informationsuch asjob titles; work history; work dates and work locations; information about skills, qualifications, experience, publications, speaking engagements, and preferences; and professional memberships.
    • Education Information such asinstitutions attended, degrees, certifications, training courses, and publications.
    • Legally protected classification informationsuch as race, sex/gender, marital status, military service, nationality, and ethnicity to the extent an applicant includes this information in any documentation provided to Ember.
    • Other information such as any information you voluntarily choose to provide in connection with your job application.
  2. How We Use Personal Information

    We collect, use, share, and store personal information from job applicants for our and our service providers’ business and operational purposesin the recruitment process such as: processing your application, tracking your application through the recruitment process, contacting references with your authorization, conducting background checks you authorize, and making hiring decisions.  We also will use job applicant information for internal analysis purposes to understand the applicants who apply and to improve our recruitment process.  We may sometimes need to use applicant information for legal purposes, such as in connection with any challenges made to our hiring decisions.

  3. With Whom We Share Personal Information

    We will disclose job applicant personal information to the following types of entities or in the following circumstances (where applicable):

    • Internally: to other Ember personnel involved in the recruiting and hiring process.
    • Service Providers: such as technology service providers, travel management providers, human resources suppliers, background check companies, and employment agencies or recruiters, where applicable.
    • Legal Compliance: when required to do so by law, regulation, or court order or in response to a request for assistance by the police or other law enforcement agency.
    • Litigation Purposes: to seek legal advice from our external lawyers or in connection with litigation with a third party.
    • Business Transaction Purposes: in connection with the sale, purchase, or merger.
  4. How to Contact Us About this Policy

    If you have any questions about this Policy, please contact Ember’s Human Resources Department.